The Problem

Pharmaceutical laboratories do not simply store reference standards and microbial strains. They are expected to maintain GMP-compliant storage conditions, data integrity, full traceability, and efficient laboratory operations while controlling costs and supporting batch release activities.

Real-time visibility changes everything

When you know exactly what's in stock — by item, by location, by expiration date — every other challenge becomes easier to manage.

Expiration and Abnormal Operation Alerts 

The system will show the expiration date and abnormal operations of all stored materials. Especially when dealing with high-cost drug, if there is no expiration notice, representing more than a million dollars discarded.

Analysts spend excessive time searching for standards

The Optocoupler Matrix will tell you the location of exactly item you need in second. Select the item you need in platform, the storage drawer will automatically pop open and light up to indicate its location.

The result come with: 

• Material retrieval time reduced by up to 90%

• More analyst time dedicated to value-added testing activities

• Fewer interruptions during analytical work

• Improved turnaround time for QC testing and batch disposition

• Better utilization of high-value reference materials and microbial cultures

Complete traceability of stored material

Inspectors frequently ask:

Who used this reference material?Which batch was tested? Was the reference material expired?

Traditional paper logs often cannot provide complete answers.

Unite's platform records the complete lifecycle of each material and strain.

Workflow:

Application→Approval→Receipt→Qualification→Storage→Issue→Experimental Use→Return→Expiration→Disposal

Special  for Reference Microbial Strain

Each strain receives a unique electronic identity.

Recorded information includes:

Strain number

Species

Storage condition

Passage number

Location

Subcultures put in storage

Summary

The Standard Reference Material and Microbial Culture Lifecycle Management Solution helps pharmaceutical laboratories address seven common operational challenges: inventory visibility, labor-intensive stock checks, slow material retrieval, traceability, strain passage control, secondary stock management, and fragmented documentation. By digitizing the entire lifecycle of standards and strains, laboratories can reduce manual workload, improve testing efficiency, strengthen data integrity, and better support inspections and batch release activities.

Here is a case we made for the Chinese Pharmaceutical Company:

The management solution for this company concludes all the material as hazardous material, reference material,microbial strain and chromatography column.

The hazardous material cabinet, reference material cabinets in various temperature, high risk chemical cabinet were included.